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Information

Privacy Policy

Date:
Nov 18, 2025

1. Introduction

Tennis Aspire (“we”, “us”, “our”) is committed to protecting your personal data and respecting your privacy. This Privacy Policy explains how we collect, use, store, share, and protect your information in accordance with the EU General Data Protection Regulation (GDPR). This Policy applies to all visitors, players, parents/guardians, partners, investors, applicants, and users of our website and services.

2. Data Controller

Tennis Aspire acts as the Data Controller for the personal data you provide to us. Contact details: Email: hi@tennisaspire.com

3. What Personal Data We Collect

We may collect the following categories of personal data:

  • Contact form details
  • Full name
  • Parent/guardian information (for minors)
  • Email address
  • Telephone number
  • TE ranking, ITF ranking, IPIN
  • Tournament results & achievements
  • Training schedules and academy details
  • Names of coaches
  • Performance videos and photos
  • Fitness and development information
  • IP address
  • Device identifiers
  • Browser type
  • Cookies and analytics data
  • Application submissions

We do not intentionally collect special category data unless absolutely necessary (e.g., medical info for player development), and only with explicit consent.

4. How We Collect Your Data

We collect personal data through:

  • Direct submissions (contact forms, player applications)
  • Player/parent communications
  • Website cookies and analytics
  • Tournaments, federations, public tennis records
  • Social media (if relevant for player evaluation)

5. Legal Basis for Processing

We process personal data only when a valid legal basis applies:

  • Newsletters, marketing communication, minors’ data, videos, photos, and certain player information
  • Player development agreements
  • Partner, sponsor, investor agreements
  • Providing services you requested
  • Talent scouting
  • Improving website functionality
  • Ensuring safety and preventing fraud. We always balance our interests against your rights (Legitimate Interest Assessment available upon request)
  • Compliance with tax law, reporting obligations, safeguarding minors.
  • Player rankings and tournament data publicly available via TE/ITF may be processed under legitimate interests

6. How We Use Your Data

We use personal data to:

  • Evaluate and process player applications
  • Manage training programs and performance analytics
  • Communicate with players, parents, partners, and investors
  • Maintain our website and improve user experience
  • Facilitate contracts and financial operations
  • Build safe and transparent player management systems
  • Respond to inquiries and support requests

We never sell personal data.

7. Sharing Your Data

Personal data may be shared with all processors operate under GDPR-compliant agreements:

  • Trusted Service Providers (Website hosting, Email providers)
  • Analytics solutions (e.g., Google Analytics)
  • Video platforms where you upload content
  • Academies
  • Coaches
  • Federations
  • Tournament organizers

We only share necessary data and only when beneficial to the player..

8. International Data Transfers

If we transfer your data outside the EU/EEA, we use legal mechanisms such as:

  • Standard Contractual Clauses (SCCs)
  • Countries with an EU adequacy decision
  • Explicit consent

9. Data Retention

We retain data only as long as necessary:

  • Player applications: up to 24 months
  • Contract data: up to 7–10 years (legal obligations)
  • Partner & investor data: as long as partnership lasts + required legal periods
  • Marketing data: until you withdraw consent
  • Technical logs: up to 12 months

When data is no longer needed, it is securely deleted or anonymised.

10. Your GDPR Rights

You have the right to:

  • Request a copy of your data
  • Correct inaccurate or incomplete information
  • Request deletion of your data when legally allowed
  • Ask us to stop processing certain data
  • Receive your data in a structured, machine-readable format
  • Object to processing based on legitimate interests or marketing
  • Withdraw Consent at any time, without affecting prior legality

11. Children’s Data

We take children’s privacy seriously. Where processing involves minors, we require parental/guardian consent. We never knowingly collect children’s data without verified consent.

12. Security Measures

We implement industry-standard safeguards:

  • Encrypted storage
  • Access controls
  • Secure servers
  • Regular security assessments

While no system is 100% secure, we continuously improve our protections.

13. Cookies

We use cookies to enhance website performance and user experience.

14. Changes to This Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page with a new “Last Updated” date.